Full Time
Posted 3 months ago
Pillars Recruitment

Executive Secretary - Admin
(Multinational Bank)

Job Main Duties:

  • Maintenance of the supervisor’s calendar, contacts with high ranking visitors, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes;
  • Maintenance of protocol procedures;
  • Preparation of high quality briefing materials for supervisor for appointments, meetings, missions;
  • Preparation of informal translations;
  • Management of Regional Hub staff missions and meeting schedule;
  • Maintenance of rosters of high-level partners, telephone lists;
  • Use of automated office management systems for effective functioning of the management office;
  • Review, prioritize and promptly route correspondence to and from the management office. Take proactive follow-up action and keep management and internal/external clients and stakeholders
    informed of status; Respond and/or direct queries to the appropriate office or staff member for timely action and/or response;
    Type and/or design presentation materials and other documents for
    management´s meetings and events;
  • Maintain and organize up to date hard and electronic files for easy access and retrieval. Ensure safekeeping of confidential materials;
  • Follow up on deadlines, commitments made and actions taken.
  • Coordinate the collection, verification, organization and/or
    submission of reports to and other briefing materials for management.
  • Coordination of the information flow in the office, follow up on circulation files;
  • Screening of all incoming calls and correspondence;
  • Presentation of proposals to eliminate communication bottlenecks in the office and streamline office procedures between the supervisor’s office and subordinate division.
  • Sound contributions to knowledge networks and communities of practice;
  • Organization of trainings to bank on coordination, administration and protocol issues

Job Requirements

  • University Degree in Business Administration, commerce or equivalent
  • 4 Years of progressive experience in administration field Very good command of written and spoken English
  • Very good command of Microsoft Office Applications
  • University Degree in Business Administration, commerce or equivalent
  • Very good command of Microsoft Office Applications

Job Features

Job CategoryFinance - Accounting
Job LevelExperienced - Non Managerial
Job LocationNew Cairo
Job levelExperienced

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