Full Time
Posted 1 month ago
Pillars Recruitment

Executive Secretary - Admin
(Multinational Bank)

Job Main Duties:

Support implementation of operational strategies:

  • Support full compliance of administrative activities with bank rules, regulations, policies and strategies;
  • Provision of inputs to the Regional Hub administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);
  • Provision of inputs to the preparation and implementation of administrative team results oriented work plans;
  • Support implementation of HR services with full compliance with HR rules, regulations, policies and strategies;
  • Assist in HR services such as vacancy announcement, compilations of matrixes, organizing interview panels etc;
  • Maintain staffing lists and reports as required;
  • Perform the duties of Leave Monitor.

Provision of administrative and logistical support:

  • Organization of shipments, customs clearance arrangements, preparation of documents for bank shipments (received/sent);
  • Organization of transportation requests for office staff.
  • Support to organization of procurement processes including preparation of
  • RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals,
  • their preliminary evaluation. Preparation of POs;
  • Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents;
  • Administrative support to conferences, workshops, retreats;
  • Collection of information for DSA, travel agencies and other administrative surveys, support to organization of common services;
  • Maintenance of the filing system ensuring safekeeping of confidential materials;
  • Assistance in the preparation of budget, provision of information for audit.

Support to office maintenance and assets management:

  • Maintenance of records on assets management and preparation of required reports;
  • Provision of support to maintenance of premises and common services; Maintenance of files and records relevant to office premises and related maintenance;
  • Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.

Support to knowledge building and knowledge sharing:

  • Provision of necessary administrative support for effective knowledge management and sharing within the Unit;
  • Participation in the training for the operations/projects staff on administration. Sound contributions to knowledge networks and communities of practice

Job Requirements

  • University Degree in Business Administration, commerce or equivalent
  • 5 Years of progressive experience in administration field
  • Very good command of written and spoken English
  • Very good command of Microsoft Office Applications

Job Features

Job CategoryFinance - Accounting
Job LevelExperienced - Non Managerial
Job LocationNew Cairo
Job levelExperienced

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